Every feature grounded in the legislation

Less chasing. Better oversight.
A record that holds up.

TrustPoint cuts the compliance grind from your daily work — whether you're managing subbies on a build site or maintenance contractors across a property portfolio. Every feature maps to a specific obligation under the Health and Safety at Work Act 2015.

For Property For Builders

Not sure why this applies to you? Read the legal obligation →

Document management

Know what every contractor holds, and when it expires

The starting point for every compliance check. You need to know that insurance is current, licences are valid, and an H&S plan exists — not just at onboarding but on the day the work is happening, whether that's on a build site or at a managed property.

Document upload and expiry tracking
Contractors upload their insurance certificates, licences, and H&S plan once. TrustPoint reads the expiry dates automatically and tracks them. No re-chasing every renewal cycle. Works across builder–subcontractor and property manager–maintenance contractor relationships.
Satisfies
HSWA s.36: verify contractor credentials are current before work begins, not just at onboarding
Automated expiry alerts
Alerts go out at 30, 14, 7, and 1 day before any document expires — to both the principal and the contractor. The relationship state shifts to AT RISK so you can see the exposure before it becomes a block. No manual calendar watching required.
Satisfies
HSWA s.22: "reasonably practicable" includes ongoing monitoring, not a single point-in-time check
Automatic document scanning
Upload a certificate and the system reads it. Expiry date, insured amount, policy number, insured entity: filled in automatically. The principal retains final sign-off via the approval queue before status changes to READY. Automation handles the tedium; the decision stays with you. No manual entry means no transcription errors invalidating your compliance record.
Satisfies
HSWA s.22: barriers to meeting the practicable standard must be minimised; automation removes the human-error risk in manual entry
Compliance engine

Know instantly if a contractor can proceed

No more "I think their insurance is still current." Every contractor has a live status — Ready, At Risk, Restricted, or Blocked — derived automatically from their actual documents. Whether you're confirming a subbie for tomorrow's build or sending a plumber to a rental property, the answer is immediate.

Live readiness states (READY / AT RISK / RESTRICTED / BLOCKED)
Each contractor relationship has a single, always-current state derived from document status, expiry dates, approvals, and inductions. No manual toggles. No subjective ratings. The state is what the evidence says it is. Check it before anyone steps on site or goes to any property.
Satisfies
HSWA s.36: active, continuous duty of care; replaces human judgement with an objective computed record
Document approval queue
When a contractor uploads new evidence, it enters a pending state awaiting your approval. The relationship cannot reach READY until you've reviewed and approved the document. Every approval is timestamped and logged. The principal is the one who verified — not just received.
Satisfies
HSWA s.36: the principal must verify credentials, not just receive them; approval creates the verification record
Provisional passes (24-hour, approved)
When a document is genuinely in transit (an insurer processing a renewal, a certificate being couriered), a provisional 24-hour pass lets work continue with a documented reason and a hard expiry. Applies to both construction and property contexts.
Satisfies
HSWA s.22: proportionate response to residual risk; time-bounded, documented, audited rather than simply waved through
Access control

Compliance enforced at the point of access — not after the fact

Knowing a contractor's documents are current is one thing. Enforcing it at the moment it counts is another. TrustPoint covers both streams: QR gate control for construction sites, and pre-dispatch status checks for property maintenance.

Construction stream
QR code gate with OTP phone verification
A QR code at your site entrance. The worker scans it on their phone, receives a one-time code via SMS to verify identity, and checks in. If their contractor relationship is BLOCKED, they cannot proceed. No relationship on record: they cannot proceed. The gate enforces what the dashboard shows.
Satisfies
HSWA s.36: duty extends to all workers present; the gate enforces it in real time, not after the fact
Construction stream
Site-specific induction acknowledgement
During gate check-in, the worker sees and acknowledges the site's specific H&S rules. Every acknowledgement is timestamped, linked to the worker and site, and permanently stored. No more unsigned paper registers or undated induction forms.
Satisfies
HSWA s.34: overlapping PCBU duties require documented consultation; digital records with timestamps are not retrospective reconstructions
Construction stream
Offline gate operation
The gate works without a continuous internet connection. Sign-ins are captured in the browser and queued automatically, syncing when coverage returns. Offline entries are flagged on the site dashboard for manual review — they don't silently blend into the verified record. Rural and remote sites fully supported.
Satisfies
HSWA s.36: the duty of care does not pause when the internet is unavailable; offline capability means no gap in the induction record
Property stream
Pre-dispatch compliance check
Before you send any contractor to a managed or investment property, their live status is immediately visible in your dashboard. BLOCKED or AT RISK means you know before you book them, not after they've arrived. The audit trail records that you checked — and when.
Satisfies
HSWA s.36: the duty of care applies before a contractor attends a property, not only once they're on site
Governance and audit

Every exception governed. Every event recorded.

TrustPoint records every action automatically as you work: no extra steps, no manual filing. That record is your evidence of due diligence if WorkSafe, a Tenancy Tribunal, or an insurer ever asks. Every event is logged with a timestamp and linked to the evidence it was based on.

Tamper-evident audit log
Every action is automatically recorded: who approved what document, when, and on what evidence. Gate check-ins, overrides, state changes — all timestamped and linked. If WorkSafe asks what was true on a specific day, or a Tenancy Tribunal asks who you verified before sending a tradesperson, you can answer within seconds.
Satisfies
HSWA s.168 enforcement evidence standard; Evidence Act 2006: contemporaneous records carry greater evidentiary weight than retrospective reconstructions
Time-bounded overrides
When legitimate exceptions arise — insurer delays, emergency callouts, regulator-granted grace — a time-bounded override lets work continue with a documented reason, a specific duration of up to seven days, and full visibility to the contractor. No undocumented exceptions.
Satisfies
HSWA s.22: proportionate, documented response to residual risk; the "reasonably practicable" standard allows for legitimate exceptions when recorded and time-limited
Worker-level credential tracking
Company credentials cover the contracting entity. But LBP licences, Site Safe passports, electrical registrations, PGDB licences, operator licences, and working-at-heights certs belong to individual workers. TrustPoint tracks both separately — both must be current for READY.
Satisfies
HSWA s.36: the duty extends to individual workers present, not just to the contracting company as an entity
Live government register verification

Verified at source. Not just uploaded.

TrustPoint connects directly to MBIE government registers. Contractor company status, worker trade licences, and insolvency history are verified against the authoritative source — not accepted on trust from a PDF someone emailed you.

NZBN / Companies Register: company status verified live
Contractor company details are verified against the New Zealand Business Number register at account creation and refreshed weekly. Registration status confirmed at source. A company that has been removed, placed in liquidation or receivership is flagged before they go to your site or your property.
Satisfies
HSWA s.36: engaging a dissolved or struck-off contracting entity does not satisfy the duty of care; company status must be verified, not assumed
Construction stream
LBP Register: worker licence reviewed against the MBIE register
Worker LBP licence class, status, and conditions are reviewed and approved against the MBIE Licensed Building Practitioners Register — not self-reported. A cancelled, suspended, or class-mismatched licence is caught at approval before the worker is marked compliant.
Satisfies
Building Act 2004 s.84: restricted building work must be carried out by an LBP in the relevant licence class; the builder must be able to prove they verified this
Property stream
EWRB / PGDB: electrical, plumbing and gas registrations tracked
For property maintenance, the Electrical Workers Registration Board (EWRB) and the Plumbers, Gasfitters and Drainlayers Board (PGDB) registrations are tracked as required credentials. Heat pump installation, drainage, and gas work all require registered practitioners — Healthy Homes Standards make this a legal requirement, not a preference.
Satisfies
Residential Tenancies Act 1986 / Healthy Homes Standards: specified work requires qualified tradespeople; the landlord must demonstrate they engaged one
Insolvency Register: contractor financial risk checked at source
Contractor companies are cross-checked against the MBIE Insolvency Register when a relationship is created and on weekly refresh. Bankruptcy, no-asset procedure, and debt repayment orders are surfaced before you commit to the engagement. A contractor in financial distress may have quietly let their insurance lapse — this is the signal you'd otherwise never see.
Satisfies
HSWA s.36: due diligence on a contracting entity extends beyond their paperwork to their financial standing; an insolvent contractor presents unquantifiable liability risk
Complete reference

Full feature-to-legislation map

Every TrustPoint feature, the problem it solves, and the specific legal obligation it satisfies. B = Construction stream · P = Property stream.

Feature Problem it solves Legislation
Document upload + expiry tracking
B + P		Principal cannot prove insurance was current on the date of the incidentHSWA s.36
Automated expiry alerts (30d, 7d, 1d)
B + P		Certificates silently lapse without the principal knowingHSWA s.22
Live readiness states
B + P		Principal's subjective memory replaces an objective recordHSWA s.36
Pre-dispatch compliance check
P		Property manager sends an uninsured or unregistered trade to a propertyHSWA s.36
QR gate control + OTP verification
B		Workers enter site with expired or unverified credentialsHSWA s.36
Offline gate operation
B		Rural and remote sites have no data signalHSWA s.36
Site induction acknowledgement
B		Subcontractor claims they were never shown site H&S rulesHSWA s.34
Provisional passes (24hr)
B + P		Principal needs to let a contractor proceed while one document is in transitHSWA s.22
Time-bounded overrides
B + P		Legitimate exceptions need a governed process, not an undocumented workaroundHSWA s.22
Tamper-evident audit log
B + P		WorkSafe demands records made at the time; Tribunal asks for evidence of due diligenceHSWA s.168 Evidence Act 2006
Automatic document scanning
B + P		Manual data entry errors invalidate compliance recordsHSWA s.22
Contractor self-service onboarding (free)
B + P		If contractors have to pay, adoption collapses and the system has no dataHSWA s.34
Worker-level credential tracking
B + P		LBP, Site Safe, EWRB, PGDB licences are per worker, not per companyHSWA s.36
Site-specific induction records
B		Generic inductions don't satisfy site-specific hazard requirementsHSWA s.34
NZBN / Companies Register verification
B + P		Contractor company is dissolved, removed, or in liquidation without the principal knowingHSWA s.36 Companies Act 1993
LBP Register verification
B		Worker claims to hold an LBP licence in a class they don't hold, or licence has been cancelledBuilding Act 2004 s.84
EWRB / PGDB registration tracking
P		Landlord sends an unregistered electrician or gasfitter to do Healthy Homes workResidential Tenancies Act Healthy Homes Standards
Insolvency Register check
B + P		Contractor in financial distress has quietly let critical insurances lapse; principal has no visibilityHSWA s.36 Insolvency Act 2006
For contractors

Free to use. Upload once. Work everywhere.

When a builder or property manager invites you to TrustPoint, upload your documents once — they're automatically available to every principal you work with on the platform. No re-sending, no re-uploading, no emailing PDFs to five different clients. No subscription, no credit card, no cost. Ever.

Your documents belong to you. You control who sees them and can disconnect at any time.

See the compliance engine in action

Free right now — no time limit, no credit card.

Register as a builder Register as a property manager
Founding mode

Every feature described on this site is built and operational. If something doesn’t work as described, tell us: operations@trustpoint.nz